A community health fair is a great opportunity to involve people in your organization, and gather for a good cause. This will not only make you part of the larger community, but also let you run your health fair in the best way possible without having to spend valuable resources on hiring staff to keep things running.

Put up posters and distribute flyers

You should design posters and flyers so that you can share them around town with potential volunteers. Design health fair posters with a call for volunteers displayed in a prominent way. Put up these posters in key areas around town, and outside popular businesses as well.

You should also print out a stack of flyers and hand them out to people who seem interested. In addition, you can ask local businesses if they are willing to keep a stack of these flyers near their checkout sections. Make these designs on tools like PosterMyWall, so that the whole process is much easier for you.

Set up a kiosk

Set up a volunteer registration kiosk a few weeks before the health fair. Showcase your cause at this kiosk and what sort of volunteers you need. Make sure you have your volunteer sign-up forms, and tally how many volunteers you want to register for your event.

Set up this kiosk in a central area in town where people pass by regularly. Whoever sits at this kiosk should be well-prepared to answer any questions people may have and also have all the relevant materials about your organization and your health fair.

Offer experience certificates

A great way to get volunteers interested is to give them a certificate of participation. This will give them something to be proud of, and to use in their educational and career applications as well. If you have student volunteers, give them a letter of experience as well.

This way, you’ll be more likely to get volunteers, as they will want to sign up for your health fair. They’ll be getting benefits through this participation, so you might even have to limit the sign-ups! You can easily make these certificates on tools like PosterMyWall, with your logo and the name of the volunteer added in.

Create a registration portal

Your organization should already have a website. When you plan your health fair, make a separate landing page for it, and put in a volunteer registration portal as well. In this, people can enter their details, what aspects they want to volunteer for, and what times they will be available.

So, create a detailed registration form, complete with any disclaimers or forms you need them to sign. Make sure your registration page has all the details about the volunteer work, and what will be expected from the volunteers. Get their contact information through this form as well, so that you can get in touch when the health fair rolls around.

Incentivize volunteer participation

Offer incentives to your volunteers for participating in the health fair. These can be small prizes, a gift certificate, or even a nice meal. So, figure out what you want to offer and let people know how they will be rewarded if they volunteer for your event.

Once your health fair is over, you can hand out these awards at a small ceremony. You can even hold this ceremony near the closing of the event, so that your volunteers get public appreciation as well. Offer tiered prizes, depending on the level of participation. This way, volunteers will be motivated to do well at your health fair.

Share volunteer appeals on social media

Utilize social media to share your calls for volunteers. Make a few posts which highlight what your health fair is about, and how valuable volunteers are for this cause. Use your social media platforms to announce your health fair, and how you need volunteers.

Add links to your volunteer registration pages in these social media posts, and also share short videos of any volunteers you already have working. This will help you connect with potential volunteers and show them what they’re in for. Make reels and stories on Instagram to showcase the volunteer experience.

Divide volunteer opportunities

Do not just give a general call for volunteers. Instead, divide volunteer duties into a few categories and let people sign up according to what they want. These duties can be manning stalls, setting up equipment, ushering people around, working with vendors, etc.

Make sure you have a specific number of volunteer positions for each category, so you don;t end up with too many volunteers in one area and no one in the other.

To sum up, you can really make your call for volunteers a fun and engaging experience. You just need to interact with people, and be transparent with the whole process.